Benefits of Homebase and Run Powered by ADP integration
Send Homebase timesheets to RUN Powered by ADP with the click of a button. No more manually adding up hours, and transferring your time cards to ADP®. With Homebase + RUN Powered by ADP, you can save hours every week and hundreds of dollars every month by seamlessly syncing your time card data with payroll.
This integration syncs employee information from Run and syncs timecards from Homebase to Run
- Syncing from RUN to Homebase:
- employee data (name, email, phone, and payroll ID)
- Pay Period Dates
- Syncing from Homebase to RUN:
- Department Code
- Employee ID
- Base Hours
- Overtime Hours
- Double Overtime Hours
- Cash tips
- Credit Card tips
This integration does not support the following features in Run, please ensure they are disabled before proceeding with the integration
- Run and Done
- ADP Time & Attendance
Currently this integration is not recommended for Homebase customers that:
- have multiple locations.
- have multiple wage rates (future support).
- have primarily contractors as employees- contractor hours can be tracked in Homebase but they will not sync to RUN. Customer will need to manually add these hours into RUN.
Connecting to Homebase from Run
Find Homebase in the ADP Marketplace at https://marketplace.adp.com/homebase or by searching for Homebase in the ADP Marketplace search box. After subscribing to Homebase via ADP Marketplace, launch Homebase by clicking on “My Apps” and clicking the Homebase icon.
Connecting to Run from Homebase
Log into Homebase, go to “Settings”, click on “Payroll Partners” and click “Connect” next to RUN Powered by ADP.
Syncing Employee Data from RUN to Homebase
When you first log into Homebase after purchasing it in the ADP Marketplace, you’ll land on the Team page. If you are new to Homebase, you’ll import employees from RUN to Homebase. If you already have a Homebase account, you’ll match and sync your employees from RUN to your employees in Homebase.
As new employees join your team, add them first into RUN. Log into Homebase and sync the new employee by going to “Team” in the top menu, clicking on the “Add” button and selecting “Import from RUN”. This will take you to the team matching screen. As employees leave your team, you will need to remove them from both RUN and Homebase. To terminate an employee in Homebase, go to “Team”, click on the employee name and click the “Terminate” button at the bottom of the page.
Syncing timesheets from Homebase to RUN
Syncing timesheets for Payroll
Log into Homebase and go to “Timesheets” on the top menu. Resolve any timesheets errors, like missed clock outs and missed breaks. When you are ready to run payroll, click the “Export” button in the upper right and select “ADP”. You will be prompted to choose how your business pays out credit tips (learn more about this in the next FAQ question). After you select an option, Homebase will export the data into RUN. Log into RUN and click the “Time Sheet Import” icon. Below your timesheet data, click the “Combine Payroll and Import” button. The “Approve” button will change from grey to green and now you can click “Approve”. Note that this button is approving the timesheet import, not approving payroll. You’ll be able to make edits to the timesheet data on the next page.
Cash tips and Credit Card tips work slightly different.
- If your employees declare cash tips to Homebase when they clock out, Homebase considers this as already paid out and will send cash tip data over to RUN for tax purposes.
- If your employees declare cash tips to Homebase when they clock out, you can select how Homebase handles them when you go to export. You can choose to: “Include in payroll”, “In cash”, or “I do not collect tips in Homebase”.
Salaried employees should be set up in RUN and RUN will allocate the payroll amount for salaried employees for the given payroll period. Homebase will export any hours that salaried employees have worked (if they are using the time clock), but this will not have any effects on their salary. Note that salaried employees is a feature in the Homebase Plus plan.
FAQ about Run powered by ADP
What if I made a mistake and need to remove the timesheet sync from RUN?
Not a problem. If you have not clicked the green “Accept” button, you can remove the timesheet by clicking the “Delete This Pay Data File” in RUN.
What if my check date is incorrect in RUN?
You can change this through the Pay Frequency page in RUN. Get there by logging into RUN, hovering over “Company”, clicking “Pay Frequency”, and clicking edit on the far right for the pay frequency you want to change. You correct the the check date by clicking the Calendar icon and adjusting the check date. If the Payroll status column says “In Progress”, you will need to delete the payroll before completing these steps.
What if my pay period is incorrect in RUN?
You can change this through the Pay Frequency page in RUN. Get there by logging into RUN, hovering over “Company”, clicking “Pay Frequency”, and clicking edit on the far right for the pay frequency you want to change. Click the “Period Start Date” to change the date. Note “Period End Date” will automatically change based on your start date. If the Payroll status column says “In Progress”, you will need to delete the payroll before completing these steps.