Export timesheets to Gusto

Homebase integrates with Gusto to allow you to export your timesheets so you can save time as you prepare payroll.

The integration allows you to automatically push labor hours tracked through Homebase directly into your Gusto account.

The following information is exported once set up:

  • Regular hours
  • Overtime
  • Double overtime
  • Multi-role hours
  • Paid time off (PTO)
  • Wage rates

Information that does not sync:

  • Break penalties
  • Tips

 

Connect your accounts:

  1. Sign in to your Homebase account.
  2. Select the Settings tab in the top navigation bar.
  3. Select Payroll from the navigation bar on the left.
  4. Click Connect next to Gusto.
  5. You will be redirected to your Gusto account to finish setup.
  6. If you have multiple locations:
    •  Make sure to match the Gusto address with the location address in each location. Each location will need to be connected individually in settings.

 

Import your employees from Gusto:

  1. Sign in to your Homebase account.
  2. Select the Team tab in the top navigation bar.
  3. Select Add in the upper right corner.
  4. Select Import from Gusto.
  5. Newly synced employees with emails will automatically get an invitation to join Homebase.
    * In the event that your employee list already exists in Homebase, having the correct employee information is critical to avoiding duplication. Homebase does not import inactive employees from Gusto.

 

Export timesheets to Gusto:

  1. Sign in to your Homebase account.
  2. Select the Timesheets tab in the top navigation bar.
  3. Set the date range in the upper left to the desired beginning and ending dates for the information you would like to export.
  4. Click Download in the upper right corner of the page.
  5. Select Payroll Summary for Gusto.
  6. Select Download Formatted for Gusto on the bottom right.
  7. Your Timesheets will now appear within the Run Payroll tab of your Gusto account.

 

 

FAQ
s:


Q: What if my employee works for multiple locations?
A: 
If you have multiple Homebase locations but only ONE Gusto account, we will be unable to properly send hours or integrate correctly.

This is a limitation on the Gusto side. Homebase allows employees the ability to work at multiple locations and have their hours tracked individually per the location's timesheets page. However, this single employee profile can only have one set of Gusto credentials (payroll ID) associated with their profile. For these employees, you will need to add the worked hours at the additional location manually into Gusto. The best place to reference these hours for multiple employees would be the Company Level Timesheets page, where you can see employee hours earned at each location they worked at for the pay period.




Q: What if I’ve already exported my Timesheets from Homebase to Gusto but need to export an amendment?

A: You can export as many times as you want – each export overrides the last one, so if you make a mistake or add a Timecard late, you can export again.


Q: Why didn’t my employees export to Gusto?

A: If you already have a payroll ID from another provider on their profile the info won’t export. Make sure your employee’s info is up-to-date by visiting the Team tab, clicking the employee name, visit the Locations & PINs tab, update the payroll ID, then click Save Changes.


Q: Does Homebase support exporting contractors hours?

A: Not at this time.


Q: Can timesheet hours be exported to Gusto even if some employees in Homebase do not have any hours?

A: Yes. Our export will simply skip over these employees.



Q: What if I update or change my business address in my Gusto account?

A: If you update the location information on your Gusto account, it's advised to disconnect and reconnect the integration in Homebase to update the changes made.