How to Terminate an Employee

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Terminating an Employee

Note: Terminations cannot be scheduled in advance and dates in the future cannot be selected while going through the termination process for a team member.

1. Sign into your Homebase account.
2. Click Team on the left side of your screen.
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3. Click the three horizontal dots on the right side of the employe that needs to be terminated and click Terminate Team Member.
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4. In the pop-up window select the reason for termination, effective date, and rehire eligibility. You can also notate the termination for future reference.
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5. Click Terminate to finish the process.
6. To rehire an employee, toggle on Show Terminated and click the Rehire button for the employee that will be rejoining your team.
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Payroll for the Employee's Final Wages 

To pay your terminated employee their final wages, you have two primary options: 

• Include their final timecards in your next scheduled, regular payroll
• Pay them at the time of termination via off-cycle payroll 

If you choose to pay them during your next regular payroll run, no further action is required at this time. Keep in mind to review your state's specific termination payroll requirements as necessary.

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Run an Off-Cycle Termination Payroll

Before beginning, place any deductions or garnishments from the Job Details page of the employee's profile. These often include deductions for lost or broken company equipment. 

1. Navigate to Pay > Payroll in your Homebase account on a web browser
2. In the top right corner, select to "Run off-cycle payroll" under the Payroll Actions box
3. Enter the settings for the off-cycle payroll:

1. 1. Select the terminated employee 
   2. Name the payroll run (will not be displayed to the terminated employee, for internal tracking only)
   3. Select the reason for the run: Termination
   4. Select the date range of timecards that the employee needs to be paid for
   5. Select the payday (if you plan to pay the employee directly on the day of termination, select today's date) 
   6. If deductions are added for the employee, check the box to include those deductions on payroll 
2. Continue through the off-cycle payroll and submit 
3. If you opted to pay your employee via paper check, print the check and deliver it to the employee.

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Remove the Terminated Employee from Being Included in Future Regular Payrolls

Once you've paid your employee their final wages via off-cycle payroll, you may wish to toggle them off of being included in your next regular payroll run - this will ensure they are not paid again for those wages on your next regular payroll. To do this, follow the steps below: 

1. Navigate to the employee's profile in the Team > Roster
2. On the Job Details page, toggle off the setting "Team member is included in payroll"

Once you've toggled this off, your termination of your employee is complete!

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Post Termination Information

Once you've complete the steps above, the termination is complete. 

The former employee's view in Homebase will update to reflect that they are no longer actively employed at your business. However, they will retain access to past paystubs and tax forms (W-2 or 1099). This access will never go away so they can always access their previous records. 

The final paystub, check, or direct deposit the employee receives will not indicate in any way that the employee's role is terminated. If additional documentation is required to document this termination, work with your business's human resources team or consult the HR Pros for further guidance. 

Note: Terminated employees will continue to appear in the Schedule Builder and Timesheets until the end of the respective workweek and pay period.

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How Employees can Terminate Themselves

1. On the Mobile App or on the Web go to Settings.
2. Then tap or click Locations & PINs.
3. Tap or click on the Location you no longer belong to.
4. Tap or click Don't work here anymore? 
5. Tap or click Remove Me.
   1. Note: This action cannot be undone by an employee, and a Manager or Owner must rehire you to the team to join again.

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Reasons for Termination

All terminated employees require a reason selected from a list of pre-set options during the termination process.

Reason	Summary
Absenteeism/Late	Employee was terminated due to excessive unexcused absences or repeated tardiness.
Admin Error / Accidental Account	Account was created by mistake and is being removed to correct the error.
Availability Change	Employee's availability shifted to the point where it no longer met business needs.
Business Conditions	Termination resulted from external or internal business circumstances, such as downsizing or restructuring.
Contractor	Individual was a contractor whose engagement has ended rather than a permanent employee.
Inadequate Job Performance	Employee consistently failed to meet the performance standards required for their role.
Poor Fit - Culture	Employee's values or working style didn't align with the organization's culture.
Poor Fit - Experience	Employee lacked the skills or experience level needed to succeed in the role.
Project Completed	Employee was hired for a specific project that has now concluded. This could be used for 1099 Contractors.
Requested via Clover	Termination was initiated through the Clover integration rather than directly in Homebase.
Seasonal	Employee was hired for a seasonal period that has come to an end.
Unacceptable Behavior	Employee was terminated due to conduct that violated workplace policies or standards.
Voluntary Resignation	Employee chose to leave the position on their own accord.