Understanding Timesheet Columns

Shows the roles worked for each employee's time card. You can view timesheets grouped by role to see labor totals. If no role is assigned, it defaults to No Role.
Roles can be set for time cards in several ways:

• Default Role: Assigned on an employee’s profile under Job Details. If no role is added to the scheduled shift, it defaults to this assigned role.
• Scheduled Shift Role: The role assigned to the shift on the schedule. If an employee doesn’t have a default role, it defaults to the shift role if there is one.
• Manual Input: Roles can be selected when adding new time cards. The role will default to the employee's default role if one is assigned.
• PTO: Roles cannot be added when PTO is approved.

Displays the employee's wage from the employee’s profile. Depending on the wage type, it shows either the hourly rate or their annual salary. If no wage is assigned, this column will be empty. The wage can be default or specific to a role.

Shows the total scheduled hours for an employee, adjusted for mandatory breaks. For example, if an employee is scheduled for 9 hours with a 1-hour unpaid break, it shows "8.00."

Shows the total time from clock-in to clock-out, excluding unpaid breaks. Includes PTO, Holiday pay, Overtime, and Double overtime.

Breaks & Compliance settings that affect this:

• Convert excess time from a paid break to an unpaid break
• Award additional paid hours for missed breaks

Displays calculated overtime (OT) hours based on hours worked, Overtime settings, and Workweek Settings.

Overtime can also be affected by:

• Daily Overtime: Premium pay for hours beyond 8 in a day.
• Weekly Overtime: Pay for hours over 40 in a week.
• 7th Day Overtime: Pay for hours on the 7th consecutive day within a workweek.
• 7th Day Double OT: (California) Pay double for hours over 8 on the 7th consecutive day.
• Holiday Pay: Does not count towards overtime.
• Track Overtime Across Multiple Locations: Affects totals.
• Salaried employees paid below $43,888: Overtime is calculated based on Workweek settings, not the payroll period.

Split shifts are interrupted by non-paid, non-working periods.

Shows the estimated wages based on Total paid hours, Estimated overtime, and Penalty hours multiplied by the Hourly wage rate. For salaried employees, the daily earnings estimate is displayed. 

This value doesn’t include tips.

Displays hours worked on holidays. Hours for time cards added on holidays will be displayed in the "Holiday pay" column. The time card must start on the holiday to count.

To enable and customize Holiday pay, visit your Overtime settings.

Shows the amount of approved Paid Time Off (PTO) for the employee on that date. Does not include Unpaid Time Off. Estimated wages for PTO hours may include a blended wage rate if the employee works roles with different wages.

For companies on the updated timesheet view, this column shows approved PTO hours only. Approved sick hours appear in the separate Sick column instead. The PTO and Sick columns add up to the same total that was previously shown in the single PTO column — no hours were added or removed.

Shows the approved sick hours from a sick policy for the employee on that date. This column is part of the updated timesheet view and appears by default once someone at your company is enrolled in a sick policy.

If you do not see it, open Manage timesheet view, check the Show/Hide Columns menu, and make sure Sick has a purple checkmark. Sick hours taken without a sick policy still appear in the PTO column.