Off-Cycle Payroll

What is an Off-Cycle Payroll Run?

You might need to pay your team outside of your regular pay schedule for a variety of reasons, and to do that you can run an off-cycle payroll as opposed to running a regular payroll. There are no extra fees to run an off-cycle payroll.

Off-cycle payrolls use the same fields as a regular payroll run (withholding rates, deductions, and contributions). Therefore it is similar to running a regular payroll with the difference being the timing of the run.

Equating an off-cycle payroll run to “Custom Payroll Run” or “Manual Payroll Run” is a great way to think about it.

What are the reasons I might need to run an off-cycle payroll?

The most common reasons are:

  1. Wage correction
    • Forgot to include employee in regular payroll run
    • Failed to include additional pay (tips are a common one)
    • Missed hours for one or more employees on the regular payroll run
  2. Adjust salaried employee pay
  3. Late payroll run
  4. Bonus Pay
  5. Holiday Pay
  6. Missed pay increases
  7. Sick Pay
  8. An employee needing to be paid before the next payday
  9. Outstanding wages or severance to a terminated employee
  10. Wages received from alternate sources (Cashapp, Zelle, Venmo)
  11. Reimbursements
  12. And many more! 

How do I run an off-cycle payroll?

1. Select Run off-cycle payroll on your Payroll tab
2. Select applicable team members
3. Name your off-cycle payroll with a distinguishable title for your records.
4. Select a reason for Off-Cycle run
5. Select the payday you want for this particular Off-Cycle run
6. Select the pay period
7. Choose the method of hours input
        a. Manually enter hours - Selecting this will allow you to enter a custom amount of hours for this Off-Cycle run
        b. Import time cards from selected pay period - Selecting this will allow you to import the employee’s hours from Homebase timecards.
8. Select Withholding Rate
9. Apply benefits and/or post-tax deductions
10. Manually enter the hours if you chose to do so in step 7. If not, follow the instructions as you would for a regular payroll
11. Follow stages 3 and 4 and click Submit.

🎉 Congratulations! You've just run an off-cycle payroll! 🎉