How to Send W-2s & 1099s to Your Team

Homebase will generate W-2 and 1099 forms for all employees and contractors with taxable earnings in 2025. These forms will be available electronically by January 27, 2026 in each individual’s Homebase profile.

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IRS Deadline

Per IRS regulations, all 2025 tax forms must be postmarked or delivered electronically to team members by January 31, 2026.

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Types of Forms

Form	Description
W-2	Reports employee earnings and tax withholdings.
W-2c	Used to correct errors on previously issued W-2 forms.
1099	Reports contractor earnings. Corrected forms are also labeled as 1099 with a “corrections” designation.

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Employee and Contractor Access

All team members will have electronic access to their tax forms from their Homebase profile.

You can direct them to:

• Open their Profile
• Navigate to the Tax Documents section
• Download their 2025 forms

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Downloading and Mailing Forms Manually

If you prefer to print and mail forms yourself:

1. Go to the employee or contractor’s Profile.
2. Open the Tax Documents section.
3. Download the appropriate form.
4. Print on standard 8.5” x 11” white paper using black ink.
5. Use the following envelopes:
   1. W-2 forms: Envelope type 6666-2
   2. 1099 forms: Envelope type 7777-2

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Mailing Service through Homebase

Homebase offers an optional mailing service. If enabled:

• Homebase will mail printed W-2 or 1099 forms to each team member on your behalf.
• This service costs $3 per form.
• You can enable the service from the Payroll Dashboard using the available widget.
• The deadline to have Homebase print & mail your tax forms for 2025 is January 21, 2026