New Company Registration for Minnesota

Disclaimer: This article is not intended to be tax, legal, financial, or HR advice. Rules and regulations change over time and can vary by location. Consult with a lawyer, accountant, Tax, or HR expert for specific guidance.

---

Register for Taxes with Middesk

Homebase has partnered with Middesk to make Minnesota tax registration easier for you. To get started, sign up here and check out this tutorial, or follow the steps below to register yourself with Minnesota directly. 

• After registering with Middesk, don’t forget to grant TPA to our tax partners at Check using their agent ID (AG021422) with the Department of Unemployment Insurance. 

  • Refer to the TPA instructions below in this article for more information.

• Middesk will continue to support your ongoing compliance by processing and surfacing your state mail for your review

Once Middesk has registered for you, don’t forget to enter your state tax ID into Homebase in the Payroll Tax Settings page.

---

State Withholding Income Tax

Tax Agency: Minnesota Department of Revenue

Obtaining a Withholding Tax ID Number

1. Go to the Minnesota Department of Revenue
2. Under Business Registration, select Get a Minnesota Tax ID Number
3. Complete registration questions
4. You should receive employer account number instantly
   Update your Check account with your Minnesota Tax ID Number. Your account number is required for all Minnesota Department of Revenue interactions to ensure your account is accurate.
   If you have any questions regarding this process, please contact the Department of Revenue at 651-282-5225 or email Business.Registration@state.mn.us

Creating an Online Account

1. Go to the Minnesota Department of Revenue
2. Click on Create a Username
3. Enter Minnesota ID number and complete setup process

Granting Third-party Administrator (TPA) Access

1. Sign in to your Minnesota Department of Revenue account
2. Select Manage my profile.
3. Select Set up access with another business.
4. Select Approve or Deny pending 3rd Party Access request to your account(s).
5. From the Access Allowed dropdown menu, select Yes.
6. Set the Access Type field to All Account Access or File, and click Next.
7. Review the information on the Request Summary page, and click Submit.

---

State Unemployment Insurance (UI)

Tax Agency: Minnesota Unemployment Insurance

Register for Minnesota an Unemployment Employer Account Number

1. Go to the Minnesota Unemployment Insurance website
2. Under Employers and Agents, select employer under register for an account
3. Click link “Employer Registration” and continue to complete application
4. Save the temporary ID and temporary password provided during registration
5. A permanent user ID and password will be mailed
6. You will receive Employer Account Number and tax rate instantly
   Update your Homebase account with your MN Employer Account Number. Your EAN is
   required for all Minnesota Unemployment Insurance interactions to ensure your account
   is accurate.
   If you have any questions regarding this process, please contact customer service at
   651-296-6141.

Singing Into Your Employer UI

1. Go to the Minnesota Unemployment Insurance website
2. Under Employers and Agents, select employer under log in to my account
3. Log in using your temporary username and password and once permanent info is received, log in with permanent username and password
   For additional assistance, an online Tour of Your Account is available.

Granting Third-party Administrator (TPA) Access

Agent Authorization can only be setup with your permanent login credentials. The MN Unemployment Insurance department will provide this through the mail after you complete registration. Agent authorization cannot be setup using your temporary credentials which are provided immediately. Please login and setup Agent Authorization once you receive those permanent credentials from the agency. 

1. Go to the Minnesota Unemployment Insurance website
2. On My Home Page, click Account Maintenance.
3. Click Agent Authorization
4. Click Search to determine if an agent has already been assigned to this account. If an agent is not found, click New to start the authorization process.
5. In the Assign agent page, enter Check Agent ID: AG021422
6. In the Agent Details page, you will see “Assigned Roles”, and “Available Roles”
7. Effective Begin Date” is today’s date and leave the “Effective End Date” blank
8. In the “Available Roles” table, click the checkbox:
   1. Account Maintenance View Only
   2. Tax Payment Update and Submit
   3. Wage Detail Update and Submit (total of 3 checkboxes)
9. Then, click “Save”, at the bottom of the page.
10. Under the “Assigned Roles” table, click on the “Assign Employer Reporting Units” link for “Account Maintenance View Only”
11. “Select Employer Reporting Units” table and click the checkbox.
12. Then, click “Save”, and then “Previous”.
13. Complete this task for each role assigned (3 total).
14. NOTE: To ensure that the above process is completed, after hitting “Previous” for the last role, the “Reporting Unit Number” should display “All reporting units assigned” for each role (3 total).

---

Minnesota Paid Family & Medical Leave (PFML)

Tax Agency: Minnesota Unemployment Insurance

Overview

Starting January 1, 2026, Minnesota employers are required to contribute to the new Paid Family & Medical Leave (PFML) program. PFML is administered through the Minnesota Unemployment Insurance (UI) system.

Homebase will begin handling PFML filings and payments through your Minnesota UI tax account starting in Q1 2026.

For more information on the program, visit the Minnesota Paid Family & Medical Leave website.

New Tax Requirements

To ensure PFML taxes are calculated correctly and to avoid payroll interruptions, Minnesota requires employers to answer additional setup questions.

Action Required:

Please update your PFML tax settings in Homebase Payroll by December 31, 2025.

You will be asked the following:

• Are you approved as a “qualified small employer”?

  Approval may reduce your PFML tax rate.

• Do you have an approved paid family leave insurance policy?

  If yes, you may be exempt from PFML contributions.

• Will you cover the full PFML tax or withhold the employee portion (0.44%)?

  Employers may choose to:

  • Pay the full PFML tax themselves, or

  • Withhold the employee portion while covering the employer share.

   

Filing & Payment Details

• PFML contributions are reported and paid through your Minnesota UI tax account

• Homebase will manage PFML filings and payments beginning in Q1 2026

• No separate agency registration is required beyond your existing Minnesota UI account

 

---

Important to Note

• PFML is a new tax under Minnesota UI, not a separate withholding tax

• Failure to complete PFML setup by December 31, 2025 may prevent you from running payroll

• Homebase uses a payroll partner, Check for backend payroll processing.