New Company Registration for Ohio

Disclaimer: This article is not intended to be tax, legal, financial, or HR advice. Rules and regulations change over time and can vary by location. Consult with a lawyer, accountant, Tax, or HR expert for specific guidance.

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Register for Taxes with Middesk

Homebase has partnered with Middesk to make tax registration easier for you.

• Middesk can register you across all 50 states for withholdings/income tax (SIT) and unemployment insurance (SUI)
• Middesk will continue to support your ongoing compliance by processing and surfacing your state mail for your review
• Middesk offers registrations for select PFMLs and local jurisdictions as well

To get started, sign up here and check out this tutorial.

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State Withholding Income Tax

Tax Agency: Ohio Department of taxation

Creating an Online Account and Obtaining an Ohio Employer Withholding Account Number

1. Go to Ohio Business Gateway
2. Click on Create Account
3. Enter email address and contact information
4. Create a username and password
5. Select a preferred password recovery method
6. Click create account number
7. On success page, click on continue to the Ohio Business Gateway button to be directed to onboarding process
8. Complete business registration
   1. Note: Registration confirmation letter will be sent to you with your account number.  

Granting Third Party Access

Check will send a request to gain access to your account via the Ohio Business Gateway.  This is required in order for Check to file and pay on your behalf. An email will be sent to you requesting access to your business account.  

A filing administrator will need to log into your Ohio Business Gateway and grant Check access in the service area and transaction level permissions.

Important to Note

• Update your Homebase account with your Ohio employer withholding account number.  Your withholding account number is required for all Ohio interactions to ensure your account is accurate.
• If you need assistance, please call Business Registration including Employer & School District Employer and Sales & Use Taxes: (888) 405-4089.  Additionally, a step-by-step tutorial is available at the bottom of the page under FAQS.  

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State Unemployment Tax (UI)

Tax Agency: Ohio Department of Job and Family Services

Creating an Online Account and Registering for the Ohio Department of Job and Family Services Taxes

1. Go to The SOURCE: Ohio's New Unemployment Insurance Tax System
2. Click on Employers
3. Click under “register for an account”
4. Review information required for registration
5. Enter Captcha security information and click next
6. You will be in the state registration portal
7. Create a Username or password and validate
8. Complete remaining steps for registration and review and validate

Granting Third Party Access

1. Employer must assign Check as TPA
2. Log into the  Employer Resource Information Center (ERIC)
3. Select Account Maintenance on left side of screen
4. Select Agent Assignment icon
5. Click Add Agent
6. Enter Check Agent ID# 6000013738 and click search
7. Under Assign roles, select - wage submission and payment submission
8. Enter Access began date with the first day of the quarter in which Check withheld taxes
9. Do not enter an end date
10. Click save

Important to Note

• Update your Homebase account with your Ohio Unemployment Employer Account Number. Your Ohio Employer Account number is required for all Ohio interactions to ensure your account is accurate.
• Please call the Ohio Department of Job and Family Services at 614-466-2319 or email TheSource@jfs.ohio.gov with any questions.  In addition, How-To videos are available for additional assistance.  
• How-To videos are available for additional assistance.  

 

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Local Withholding Income Tax

Tax Agency: Ohio Local Agencies

Many cities require local tax withholding on individuals and firms conducting business within their jurisdiction. To learn about your requirements in this area, begin by contacting the city/county government where your principal place of business in Ohio will be located.

Note: You should also check with each city/county government where you intend to transact business or have a business presence.

The Ohio Department of Taxation website provides additional information on local taxes, local agencies and online tools.  The Ohio Finder tool located on this website can assist with providing local tax and agency information.

List of Collection Agents

Ohio has a few large collection agents which manage the collection of local taxes for numerous cities.  We have provided a list of the largest collectors below, as well as a link to the City of Cincinnati.  

• Cleveland Central Collection Agency (CCA)- Division of Taxation
• Rita (Regional Income Tax Agency)
• City of Columbus
• City of Cincinnati

Important to Note

• As an employer you are responsible for registering in each applicable locality and providing that local withholding ID number to Check for payment and filing.  Update your Homebase account with your Ohio Local ID number(s). Your Ohio Local ID number(s) is required for all Ohio interactions to ensure your account(s) is accurate.
• Homebase uses a payroll partner, Check for backend payroll processing.