How to Add Unreported Manual Checks

At some point during the year and especially at year-end, you may need to report payrolls previously paid outside of Homebase. These unreported payments for your employees can be added to an off-cycle payroll run. 

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Adding Unreported Manual Checks

1. Click Payroll on the left side of your screen then click Payroll Action.
2. Click Run off-cycle payroll on the right.
3. Name the payroll run.
   1. Example: Unreported Manual Check from 10/15/25 for John Smith.
4. Choose a Reason for running the off-cycle.
   1. Note: Please select the appropriate reason or select "Other" if the reason is not listed.
5. Select the Pay Day and Pay Period.
   1. Note: Using the current day will flip the payment type to paper check which would prevent any payments from going out to the employees. If you want employees to receive direct deposit payments for this payroll run, select the appropriate direct deposit date. Wages are reported in the year in which the payday falls. If you're attempting to backdate a payroll run into a previous year, please contact our support team for assistance.
6. For How do you want to input hours? select Manually enter hours.
   1. Note: To prevent the system from pulling in hours from the timecards for the above pay period, select Manually enter hours.
7. For Advanced Settings leave Withholding rate as Regular to withhold at the regular tax settings.
   1. Note: Only select Apply benefits or Apply post-tax deductions if you need to withhold from the unreported manual check. Otherwise, leave these unchecked.
8. Select the Team members included in the off-cycle run.
   1. Note: Select at least one active or terminated employee to be included in this payroll run. 
9. Continue through the remainder of the payroll process and Submit when finished.

Reminder: Payroll taxes are determined by the payday of a payroll. The pay period may fall into a different tax period or year, but as long as the payday is in the preferred tax year, the payroll will count towards that W-2.