End of Year Payroll To-Do List

There are a few important tasks for you to take care of to start the new year with peace of mind.

Encourage your workers to access their Forms 1099 and W-2 electronically.

Forms will be provided to your employees and contractors electronically via Homebase. If your team members select to receive a paper copy, you can print out these forms yourself and provide those to your team, or opt in for the Homebase Print and Mail services for tax forms (available in your Payroll dashboard).

Note: For more information on W-2/1099-NEC Paper Delivery, see here.

See W-2s before they are finalized.

We now provide the ability for you to review W-2s before they are filed by Homebase. For more information on this ability, see here.

Tell us about any state unemployment insurance (UI) rate updates.

State UI rate changes commonly come out between November and March. If your business experiences a rate change, you must inform us before we file your Quarter 1 (Q1) taxes in April.

Note: For more information on how to update your tax information, see here.

Check every contractor & employee's legal name, home address, and last 4 of their Social Security Number.

Each person’s legal name must match what is printed on their Social Security card.
If your employees worked from home or another remote location for part of the year and they are not marked as remote employees in their profile, it’s important that you let us know before December 31st so we can make sure taxes are calculated and paid correctly.

Check that all payrolls and contractor payments have been entered into Homebase.

If you made any payments outside of Homebase with a pay date in 2025, you must let us know about those payments before the end of the year.

Note: For more information on how to Add Unreported Manual Checks, see here. For more information on how to Add 1099 Contractor Payments, see here.

Make sure that all benefits have been entered into Homebase.

This includes employee deductions and employer contributions for all benefits. Some examples of benefits you may have: health insurance, group term life insurance, and third party sick pay.

Note: For more information on how to Add Third Party Sick Pay (disability payments), see here. For more information on Adding Fringe Benefits and Special Earnings, see here.

Make sure that bonuses or maxed out retirement plan contributions are paid out in a payroll with a pay date in 2025.

If you are paying out bonuses or maxing out retirement plan contributions, see here.

End of Year Payroll To-Do List

Encourage your workers to access their Forms 1099 and W-2 electronically.

See W-2s before they are finalized.

Tell us about any state unemployment insurance (UI) rate updates.

Check every contractor & employee's legal name, home address, and last 4 of their Social Security Number.

Check that all payrolls and contractor payments have been entered into Homebase.

Make sure that all benefits have been entered into Homebase.

Make sure that bonuses or maxed out retirement plan contributions are paid out in a payroll with a pay date in 2025.

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End of Year Payroll To-Do List

Encourage your workers to access their Forms 1099 and W-2 electronically.

See W-2s before they are finalized.

Tell us about any state unemployment insurance (UI) rate updates.

Check every contractor & employee's legal name, home address, and last 4 of their Social Security Number.

Check that all payrolls and contractor payments have been entered into Homebase.

Make sure that all benefits have been entered into Homebase.

Make sure that bonuses or maxed out retirement plan contributions are paid out in a payroll with a pay date in 2025.

See Also

More Questions?

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